What Gets Recorded
Every meaningful action leaves a record: a document getting scored and cleared, a preference list getting locked, an authority authorising a result, a rollback being requested. Each entry captures what happened, who did it or what triggered it, and when. For an automated decision specifically, like a document’s confidence score or a proposed seat match, what’s stored isn’t just the final outcome. The actual inputs that led to it, which past-year cutoffs were used, which score a document received and why, are kept alongside it. That’s what makes it possible to answer “why did this happen” properly months later, instead of only being able to say “this is what happened,” with no way to explain the reasoning behind it.Nothing Gets Edited After the Fact
If something needs correcting later, a new record is added explaining the correction. The original entry stays exactly as it was. This matters because a log that can be quietly edited isn’t actually a record of what happened, it’s just a current opinion about what happened.Who Can Actually See What
A student
Sees their own complete history, every action taken on their profile, their documents, and their applications.
An authority
Sees the actions that happened within its own counselling process, not another authority’s records.
A designated compliance officer
Can access the full log if something genuinely needs investigating, the same grievance and data-protection officer role required under DPDP, covered on How Superadmission Protects Student Data.
How Long This Is Kept
Allotment records and audit logs are retained for 7 years, long enough to cover institutional record-keeping needs and any regulatory review that might come up well after a cycle has closed. This matches the retention period described on How Superadmission Protects Student Data, since this is really the same policy, just described here from the system’s side rather than the legal one.Put together with the previous page, this is the full answer to “can this actually be trusted”: a person signs off before anything consequential becomes final, and everything that happened, by a person or by the system, is recorded in enough detail to be explained afterward, not just replayed.